Then start the mail merge.
Page range section Print all pages for the chosen item or specify the pages to be printed. You must use mail merge. Do not open the Print dialog box from an open item to print a list. Word generates a label for each address in your mailing list.
Word searches for the column that best matches each element. If this is the format you want and you want to print all pages, click Print.
To print a table of individual contacts in a grid of rows and columns, click Phone Directory Style. Otherwise, continue to Step 5. For example, the Address Block field is a combination of several fields, including first name, last name, street address, city, and postal code.
You can add a new field in the Field Chooser dialog box by clicking New at the bottom. Print options section You can choose whether to print any attachments.
Map the mail merge fields to your data file. For example, to generate labels only for addresses in Australia, click Country or Region in the Field list, Equal to in the Comparison list, and Australia in the Compare to list.
In this case, it is an Excel worksheet that contains the addresses to be printed on the labels. In this document, you can also configure any content that you want repeated on each label, such as a company logo or your return address on shipping labels.
If the Match Fields dialog box appears, this means that Word is unable to find some of the information that it requires to insert the field. The actual label size might be smaller than the size that is indicated by the label manufacturer. Click Yes to connect to your Excel source file and retrieve your address list.
The mail merge process creates a sheet of mailing labels that you can print, and each label on the sheet contains an address from the list.